Certified copy (extract) from the civil registry
What is it?
The Civil Registry is a department of the municipality. The Civil Registry issues and maintains official documents recording important events. These documents are called certificates. Examples of certificates:
- birth certificate
- marriage certificate
- divorce decree
- death certificate
You can request a copy or extract of a document from the municipality where the document was issued.
Copy or excerpt
A certified copy is a copy of the certificate bearing the stamp and signature of the registrar. An extract contains only the personal information.
The cost of an extract or copy is:
- €17.80
Certified copy (extract) from the civil registry
Are you a European citizen?
You can apply for the documents in English using your country’s digital authentication. Click here for more information on eIDAS: .
Apply here for a civil status record and certificate (eIDAS)
What should I do?
You can request a copy or extract of a civil registry record from the municipality where the record was issued. Please indicate why you need the copy or extract.
Request an extract
You can request a transcript for the following individuals:
- For yourself.
- For your child. Even if he or she is over 16 years old.
- On behalf of someone else, provided that person authorizes you to do so. This can be done in a letter in which he or she states that you are authorized to act as their representative.
International extract
A civil registry extract is available in several languages (Dutch, English, German, French, Spanish, Italian, Polish, and Turkish). Please indicate in your request that you would like an international extract. A civil registry transcript is only available in Dutch. If you need a transcript in another language, you must have the transcript translated by a certified translator.
Authorize someone else
If someone else is submitting the application to the municipality on your behalf, please provide them with a letter that includes:
- the reason why you need the copy or statement;
- the name of the authorized representative;
- your signature;
- the authorized representative's signature.
What should I bring?
To apply online, you will need:
- your DigiD
- online banking credentials
Apply in person
- valid identification
- debit card or cash
Submit a written request
- A copy of your valid ID.
- A letter explaining why you need the copy or statement.
- Your signature on the letter.
Authorize someone else
The authorized representative will take your letter of authorization to the municipality along with:
- a copy of your valid ID;
- his or her own identification.
Digital applications are not yet possible at the municipality of West Maas en Waal.
How long does it take?
The municipality will mail the extract to you if:
- you request the copy or extract in person at the municipal office
- whether you request the copy or statement online or in writing